Digitoo glossary

List of the most frequently used phrases in Digitoo:

• ABO format: The ABO format is commonly used in the Czech Republic and Slovakia for the exchange of financial messages. You can pay for several documents by generating them and uploading them to your banking.
• Accounting units: Each IČO entity has its own accounting unit within which it can use received invoices, issued invoices, and/or receipts. You can manage several accounting units under one organization and restrict access to them with user rights.
• Agent: A desktop application installed on the client's computer, enabling connection to some ERPs.
• AI/artificial intelligence: Artificial intelligence (AI) is the ability of machines to imitate human skills, such as reasoning, learning, planning, or creativity.
• API: An API, or application programming interface, is used to formally pass data between software applications.
• Bulk operations: By checking the box that marks all invoices in a given column, it is possible to perform bulk operations: export, delete, skip, reject, approve, send, payment
• Columns: in the application, you can choose which data columns you want to see at first glance in the application, e.g., supplier name, variable symbol, due date, etc.
• Dashboard: Interface for approvers. Here, he can see all the documents he was designated as an approver, whether they are awaiting his or a colleague's approval or have been sent back/rejected.
• Data file: A file that your accounting system assigns to a specific accounting entity in a specific fiscal year.
• Documents: We refer to invoices received, invoices issued, and receipts as documents within Digitoo
• Document status: Document status can be found in each tab as the first column of the document list and shows the current status of your document.
• Email notifications (Approval requests, Approval summary): By turning on the approval requests function, you will receive messages with a preview of the invoice and the option to view or approve it immediately. You can also set the approval summary option, and then every 2 days, an overview of documents awaiting approval will be sent to your email.
• EDI: Electronic Data Interchange, in Digitoo, this label means uploaded PDF with ISDOC.
• Queues: Queues serve to divide document types in your accounting unit. By default, these are received and issued invoices and receipts. If you want to turn on issued invoices and receipts, please get in touch with Customer Care.
• Instant learning feature: Our AI is equipped to instantly learn from user corrections, which means it constantly improves and adapts to your needs. When you make corrections or adjustments to the output of our AI, the system learns from that feedback. This means it becomes more intelligent and better understands different suppliers' formats.
• Integration: Linking to your accounting system.
• ISDOC: ISDOC is a standard for electronic invoicing in the Czech Republic, created by the ICT Union association.
• Junior Accountant: a Digitoo feature that learns from you, using artificial intelligence, how to fill in the accounting links for invoices (centers, orders, VAT codes, etc.) ). It can recognize a specific supplier and assign codes correctly.
• Organization: Your interface in Digitoo. You can have several accounting units established in your organization.
• Plugin: ERP component, enabling connection to Digitoo.
• ROI calculator: The acronym ROI (Return on Investment) stands for Return on Investment. So, you can use it to calculate how much Digitoo will save you.
• Scheme: The scheme allows you to customize the fields written/extracted from the invoice. For example, if you don't want to enter the IBAN, it can simply hide it.
• Templates: The item template is linked to the ičo/díč, i.e., in invoices from the same supplier, we can save the template with the accounting of individual items and set the accounting links as needed, and the next time we open an invoice with the same ičo, we can use the template when editing the items. This will overwrite the currently extracted data from the invoice, and, if necessary, we will adjust, for example, the current amount.
• Tabs: These are individual tabs the document goes through during processing. You will find them above the list of your uploaded documents. Their meaning is as follows:
  • To be approved: Invoices that need to be approved before the Accountant can process them.
  • For review: Invoices are ready for final review by the Accountant and sent to ERP.
  • Sent: Invoices that have already been validated and sent to the accounting system
  • To be paid: Invoices that you marked with the status "To be paid" in the payment options and need to be paid
  • Skipped: Invoices that have been skipped
  • Deleted: Invoices that have been deleted
  • All: All invoices, regardless of status, in one long list
• Token: A data file assigned by Digitoo for a specific accounting entity. You can find it in Settings.
• User: Multiple users can operate within one organization according to authorization and access to individual accounting units.
• User Roles: Each user in the organization has their own